Privacy Policy

REFRACT is the data controller for personal information collected through our website and application forms. We take your privacy seriously and process all personal data in accordance with applicable privacy legislation (GDPR).

1. Information We Collect

We process personal data in two categories:

• Information you provide yourself: Name, email address, phone number, place of residence, artist biography, as well as submitted images, videos, and project descriptions related to Open Calls and exhibition participation.

• Automatically collected information: When you visit REFRACT, we automatically collect certain information about your device (browser type, IP address, time zone, and certain cookies) in order to ensure technical functionality and generate website usage statistics.

2. Purpose of Processing

We process your information in order to:

• administer Open Calls and review submitted works

• communicate with participating artists

• plan, produce, and carry out exhibitions

• promote and present projects (only in agreement with the artist)

• maintain website functionality and prevent misuse
  

3. Sharing and Storage

REFRACT does not share personal data with third parties without your consent, unless necessary for technical operations (such as hosting providers or form services) or required by law.

We store your personal information and submitted material only for as long as necessary to carry out, document, and communicate the project, or until you request deletion.

4. Your Rights

You have the right to:

• access the personal information we store about you

• request correction of inaccurate information

• request deletion of your information (“the right to be forgotten”)

• withdraw consent for the processing of your personal data

5. Security and External Links

We protect your information against unauthorized access through administrative and technical measures.

Our website may contain links to external services (such as Jotform and social media platforms). We are not responsible for the privacy practices of these third parties and recommend that you read their respective privacy policies.

6. Contact

If you have questions regarding our privacy policy or wish to exercise your rights, please contact us:

Email: styret@refract.no