Terms and Conditions for Participating Artists
By submitting your work and accepting participation, you agree to the following terms and conditions for the exhibition BODIES WE BORROW:
1. Loan of Copyrighted Material
The artist lends the digital image file to REFRACT for the production of exhibition materials and the presentation of the artwork in the exhibition. The artist retains all rights to the artwork itself. REFRACT agrees to delete the high-resolution image file after production is completed, unless the artist chooses to donate the work (see Section 6).
2. Production
REFRACT covers the costs of producing exhibition materials. Works may be produced in different formats and on different materials depending on the exhibition’s technical, practical, and curatorial requirements. REFRACT reserves the right to determine the final production method and presentation format, while ensuring that the artistic integrity of each work is respected.
The artist is responsible for submitting image files of sufficient quality for production. If the submitted material requires cropping or other adjustments to fit the chosen presentation format, the curator may make such adjustments at their discretion.
3. Collection and Responsibility
If a work is produced as an individual physical object (such as its own panel, canvas, or other material), that physical exhibition material will belong to the artist after the exhibition has ended. If multiple artworks are produced on the same exhibition surface or production material, or if the chosen production method otherwise makes individual distribution impractical, the artist is not entitled to receive physical exhibition material.
The artist is responsible for collecting any individually produced exhibition material from the exhibition venue at the announced dismantling date and time.
REFRACT is unable to store exhibition materials after the exhibition has ended and does not ship them by mail.
REFRACT will handle artworks with care but is not financially liable for wear, damage, or incidents occurring during the exhibition or during collection by the artist.
If individually produced exhibition material is not collected within the stated dismantling deadline, it will be considered abandoned. Due to limited storage capacity, REFRACT reserves the right to destroy or dispose of the material immediately unless otherwise agreed upon in writing beforehand.
4. Promotional Use
REFRACT reserves the right to use images of the artworks for marketing and promotional purposes related to the exhibition, including social media, websites, and press coverage.
5. Insurance
The venue’s standard insurance policies apply to the artworks while they are exhibited on-site, within the framework of the venue’s existing insurance agreements.
REFRACT does not provide separate insurance for exhibited works and accepts no financial responsibility for damage, theft, or loss not covered by the venue’s insurance. Any additional insurance must be arranged by the artist.
6. Voluntary Donation of Artwork
Artists may choose to donate their work to REFRACT after the exhibition ends. By donating the work, ownership and rights of use are transferred to REFRACT.
Donated works may be used in future exhibitions, touring exhibitions, educational activities, archival work, or resale in support of REFRACT’s art and cultural initiatives.
7. Jurying and Curating
All submitted works are initially reviewed by an independent jury. Selections are based on artistic relevance to the exhibition theme, not on the artist’s education or CV.
The final selection is determined by the curatorial team based on venue capacity and technical limitations. Curators retain full authority regarding placement, installation, and the overall visual presentation of works within the exhibition space.
8. Withdrawal of Participation
Artists may withdraw their work from the exhibition at any time before production begins by contacting REFRACT in writing at styret@refract.no.
Submitted digital material will then be deleted, and personal information removed from the project as far as practically possible.
Once production of exhibition materials or promotional materials has begun, REFRACT cannot guarantee the withdrawal of already produced or published materials.
Any production costs already incurred by REFRACT will in such cases be considered lost, and any exhibition materials already produced will remain the property of REFRACT if the artist withdraws after the production process has begun.